Personal Assistant

Quick context

We hired a PA in January 2025. One year later, she’s moving into our Advisory team. That says something.
We believe in internal growth: if you do your job well, take responsibility, and show ambition, doors can open here.
Right now, we’re looking for a dedicated right hand to our CEO — someone who’s excited to own & grow within this role over time.

The Role

Let’s be honest.
This role is hard to squeeze into a neat title. We’ve tried. We debated. We almost gave up.
Because this isn’t “just” a PA role.
You’re the right hand to our CEO & founder, Louis. And you’re the steady operational backbone of the wider team.

What You’ll Do

Own our management rhythm

• Prepare, structure, and follow up on management team meetings

• Build agendas and collect the right inputs

• Ensure discussions lead to clear action points

• Take and refine minutes (using AI where helpful)

• Track who promised what — and by when

• Follow through until it’s done

Nothing falls through the cracks. If it does, you signal it & take action

Be the operational right hand to the CEO

• Manage and prioritise his pojects, his calendar and inbox

• Have a daily check-in to align on priorities and decisions

• Spot conflicts, missing preparation, and bottlenecks early — and solve them

• Prepare some email, draft documents, overviews, summaries, and structured materials

• Take responsibility to bring together the monthly reports

• Ensure documents for signature are complete, professional, and properly communicated to clients/candidates

• Keep visibility high — Louis should never have to wonder whether something is handled

• Oversee Louis’ network and his external focus.

You create control. And that creates trust.

Guard the essentials

• Maintain a structured overview of compliance, tax, reporting, insurance, and legal deadlines

• Oversee the projects

• Ensure responsibilities are clearly assigned and followed up

• Improve systems so mistakes don’t repeat themselves

• Think in processes, not patches

We value building structures that prevent problems — not fixing the same issue twice

Keep the office and team running smoothly

• Organise office gatherings and internal events

• Take care of the “little big things” — birthdays, celebrations, gifts

• Arrange travel and logistics end-to-end (HR Operations & Payroll)

• Ensure the office is always client-ready

• Pick up ad hoc tasks — and close the loop

You see what needs doing and simply get it done.

Within 40 hours. If it doesn’t fit, we together reprioritise. We don’t believe in overtime as a system.

Who You Are (Personality First)

We care more about how you work than the exact title on your CV.

• Execution-driven

You like ticking things off. Ideas are great — but someone has to implement them. That’s you.

• Persistent & reliable

You follow through. You remind people (yes, even senior ones). You ask: “Where are we on this?”

• Proactive

You don’t wait to be told what to do. You notice what’s missing and step in. You liaise and think before you act; checking in before you go is essential in the effectiveness of your role.

• Structured, but not rigid

You enjoy clarity — calendars, lists, agreements — but you adapt when reality shifts.

• Direct & honest

You communicate clearly and respectfully. You can push back when needed to protect priorities.

• Service-oriented — without being servile

You like helping others succeed, while guarding your own workload and company focus.

• Intellectually engaged

You want to understand what we’re building. You think beyond just execution — you understand context.

What You Bring

There’s no single “right” background, but it helps if you have:

• Experience in a coordination-heavy, execution-focused role (e.g., Executive Assistant, Operations, Office Manager, Project Coordinator, PMO)

• Strong organizational and prioritization skills

• Advanced comfort with Microsoft 365 (Outlook, Teams, SharePoint)

• The ability to structure digital environments logically

• Excellent written and verbal communication skills

• Fluency in Dutch (required) and strong English

• Discretion and trustworthiness

What We Offer

• 27 vacation days to truly unwind—with the option to buy more if you need extra time to recharge

• Premium-free pension — fully covered by us, with a personalised consultation to help you understand and tailor your plan to fit your needs (and your family’s)

• Education & Training – an excellent study program plus a personal annual training budget to support your growth

• Flexibility: hybrid working, a great office in Amsterdam, and a healthy work-life balance

• An open, diverse team with real collaboration

• And yes, we do what we promise: you’ll stick to a healthy workweek within your contractual hours